If your organisation has networked PCs and shared folders, then the chances are you have experienced at least one of these moments:

• "Where is the latest version of the pricelist?"
• "I don't know we had changed our Terms and Conditions.  I've been using this one for ages! "
• "I'm sure this version on my PC is out of date."
• "Where's the previous version to the document?"
• "How do I comply with what's needed under the Public Records Act or ISO 15489 ?"

A Electronic Document & Records Management System (EDRMS) can provide a central repository for all your organisation's electronic 'stuff'.  It's secure, - you can control which users can see, update and delete specific documents.  "Version controls" usually mean that all the previous versions of the document are available, although often only to authorised users.  "Check in and Check Out" controls stop multiple users from updating the same document at the same time.

If you are being encouraged to implement Records Management or ISO 15489 procedures under the PRA (Public Records Act) of 2005, our EDRMS systems will help you become compliant.

A well-organised document management system or records management system can save its costs many times over, by allowing users to quickly and easily locate relevant documents.  Talk to us about implementing a EDRMS.